Assign Users To Departments
(UsrToDep.exe) In this program, each user is assigned to the department or departments that they need to be able to access. Once the assignment is made, the user will only be able to view information which is pertinent to the department/s to which s/he has been assigned.
Prior to using this program, the user must use the following:
Assign Applications to User Groups
Assign Applications to Application Groups
There are two ways to view this program, Departments per User and Users per Department. They will both serve as means to the same end, making sure that each user is assigned to all departments of which the user will need to be a part. This screen contains single and double Arrow Buttons to make moving items easier. There is a field (OLR) with an indicator to associate a department with a user for Online Requisitioning. To set the indicator select one or more rows in the assigned department grid and then right click to bring up the popup menu where the OLR setting may be assigned and then selecting Change OLR Setting or Ctrl+Alt+C. The user may also Change Approval Levels or Ctrl+Alt+L. This selection allows the user each individual assigned to a department to have a lower approval level than the default level set in the User Master File. If a user tries to set a higher value a Warning message will display. The popup menu also allows a user to select all assigned departments by choosing Select All or Ctrl+A and then selecting the Change OLR Setting to effect the change. There is popup Warning to verify All selection There is a Warning message if the user tries to delete all users or departments. On the Users per Department tab there is a yellow icon which allows the user to lookup by User Group.
To lookup in all grids, select the grid and then press F8 to open the lookup.
Under Tools, the user may choose to Show Only Active Users or Show Only Active Departments.
There is a check box, Update User to Department Inquiry, which will be set by default to allow access to the Assign User to Department for Reports /Inquiries when checked.
Under File, there is a Refresh selection.