Physical Inventory Using Bar Code Scanners

NOTE: BEFORE STARTING, COMPLETELY READ ALL INSTRUCTIONS.

In order to be able to do a physical inventory using bar code scanners all items in the location to be counted must have bar code labels available for scanning.

Step 1. Clear the inventory file for the location to be counted. In the Physical Inventory module go to the Clear Physical Inventory program.

Launch the Clear Physical Inventory program by double clicking on the program name, or highlight, and press the Enter key on the keyboard. Then select the location you wish to clear. Once you have selected the location to be cleared, click on Clear Physical button. The following message will appear. Warning this will clear the physical file for Location. Do you wish to continue? To clear the file click Yes.

Once the file has been cleared a message will appear verifying the file has been cleared.

Step 2. Scan the Location identifying bar code label. Using the EHS bar code scanner(s), scan the bar code label that identifies the inventory location to be counted. To print the bar code location label go to the Physical Inventory Module/Reports. Then go to the Print Physical Location Barcodes program. Launch the Print Physical Location Barcodes by double clicking on the program name or highlight the program name and press the Enter key. Choose the location for which you need the bar code label. Then print the label.

Step 3. Scan the Material Code Bar Code label for the item to be counted. Then enter the quantity of the item on the shelf in the Unit of Issue. Then press the enter key on the scanner. Repeat for each item to be counted until all items have been counted.

Step 4. Processing the data. Place the scanner in communication base. (Make sure EHS Wand Poll Program is running on the workstation to which the scanner communication base is connected.) The data will automatically upload to the EHS system. If the Wand Poll Program is not running automatically, then open the program and then press the Scan Selected Scanner button to upload. The counts will appear in the Physical Inventory Entry program for that Location.

Step 5. Run the Physical Inventory Variance Report to view the discrepancies.

Step 6. Open the Process Physical Inventory program by double clicking on program name, or highlight, and press the Enter key on the keyboard. Pick the location to process. Determine how you wish to process variances, and click Process Physical button.

The EHS system will update your on hand quantities, and process your variances as selected.

If you have any questions, feel free to contact EHS support at 1-724-436-5011.