Void Checks

(VoidChecks.exe) After you have run the Print AP Checks and Post Checks to GL program, you may find a check that needs to be voided. Use this program to do so. It allows you to credit the account numbers on the vouchers and debit the cash account numbers associated with the vouchers on the voided checks. It will also automatically void any vouchers associated with the checks to be voided.
First, use the drop down menus to select the Entity and Bank Account that the check was written against. Then, type in the Check Number, or use the lookup function to search for the correct number. The Check Information (Check Number and Date, and the Remit ID and Name appear) will appear in those fields. Make sure that this is the check that you want to void. Enter the Void Check Memo if applicable.
The system will automatically void any vouchers related to the check that will be voided. Select among Void Check/Cancel Voucher(s), Void Check/Replace Voucher(s) or Void Check/Choose by Voucher. The vouchers will be flagged by the system as if they were deleted. When selecting Void Check/Choose by Voucher, to choose from the list either double click or right click and then select. When completed click on the box Process Void Check. A Confirm box appears notifying the user of the Check number to be voided and the subsequent actions that will take place. Answer Yes, if you wish to continue. If this check cannot be voided for any reason, a pop up box will appear informing you of this. Otherwise, the system will display as it voids the check. A Confirm box appears displaying the Check Number and Void Successful, the user has the choice to review report options, which are to Show Voucher Log, View/Print Void Check Register or to close Form.
Unless the voucher is cancelled, when the voucher is voided, the account numbers on the voucher will be credited, and the A/P account numbers will be debited. You will need to alter, or work with in some way, any voucher you have voided, or the next time you run Post Vouchers to General Ledger, the vouchers that have voided will be re-posted to the general ledger exactly as they were before they were voided.

If vouchers are replaced for Patient Refund records the voucher numbers are updated in the Patient Refund table if the original voucher is referenced there.

There is a Check Range tab, that allows the user to enter a range of checks to void by entering the Starting Check and the Ending Check.

Void Check Register

When you exit this program, the system will ask if you want to view the Replacement voucher log. If you answer yes, a notepad screen will appear on which you can view a variety of information concerning the checks that have been voided, including: check number, entity, bank account, voucher number, account number, source, reference and amount. You are able to edit this register simply by placing your cursor on the screen and typing normally.