Print AP Checks And Post to GL

Print AP Checks and Post to GL

(PrintChecks.exe) After you have selected matched vouchers for payment, use this program to choose and print the checks for the vendors you will need to pay. There are two tabs associated with this program, Print Checks, which allows you to assign check numbers and print checks, and Reprint Checks, which will allow you to reprint checks when necessary.  

Print Checks

You must first determine exactly which checks you want to print in this check run. You can print all the checks for an entity, associated with a particular bank account or for a certain vendor. Choose the Entity using the drop down menu in that field. Choose the Bank Account using the drop down menu in the field. Choose the Vendor by clicking the vendor box then select the vendor from the drop down menu. If you choose a particular vendor that has multiple Remits as set in the Remit Master File, you can leave this field at the All Remit Vendors default, or use the drop down menu to select a specific remit.
Place a check in the Immediate Checks Only box if warranted. Vouchers denoted as immediate will have already been coded as such in either the Invoice Matching program or in the Non-System Generated Purchase Order Entry program. In the upper right hand corner of the screen, the Check Date will be displayed. This will default to today's date, or it will reflect the system option in the systems file that has been made to change it. You will also be able to see the Starting Check Number if you have selected a particular Entity and Bank Account. Otherwise, this field will show N/A.
 

Printing Checks

After you have selected the entity, bank account, and vendor, the appropriate vouchers will be displayed at the bottom of the screen. These will be the only vouchers to meet the criteria you have selected for this check run. To print checks, select Print on the Taskbar then Print Check Run from the menu, or hit CTRL+P. Answer yes to the question "Print Checks Now?", and the system will show you that it is creating a check file. After printing the checks, a Verify Check run screen displays. If the checks have printed correctly press the Checks Okay button. If not, the user may choose to Reprint All Checks, Reprint Check Range and then list the Check Number to Start With in the appropriate box, or to Reset Check Run. When verified the checks will be posted.

Reprint Checks

The system will allow you to reprint checks should you have the need. Click the Reprint Checks tab. Select the checks you want to reprint in the Check Run drop down. In the table below, you can choose to select all of the checks, listed by check number, that were printed. Click on any check to select it for reprinting. Then click on the Print menu on the top of the page.
If you select a check in error, you may de-select it by double clicking on it in the Reprint list.  

Reprinting Checks

To reprint checks, select Print from the application's main menu, or hit CTRL+P. Answer yes to the question "Print Checks Now?", and the system will show you that it is creating a check file.