RSL Master File

RSL Master File

(RSL.exe) The RSL Master File will allow the user to create a code for the Remote Stocking Locations and assign Material Codes to each.  

RSL Header

To enter a new Remote Stocking Location, choose File then New from the application main menu, CTRL+N or click the New icon.  To begin, type the RSL code in that field. The RSL # is the cart's unique identification code, when creating a new code please be sure not to put a space in the code as this will affect how the bar code label will be read. If you want to make a change to an already existing Remote Stocking Location, you may type in the RSL #, use the lookup function to find it, or search the table below and click on it. Then, enter, or edit, information in the following fields:

• RSL: RSL Identifier
• RSL Description: This is the description of the cart that the user will see.
• Ship To:  Use the drop down to select the Ship To.
• Location: Use the drop down menu to select the location code
• Scan Unit: Place a check in the box if a bar code scanning unit is used.
• Scan Code: If Scan Unit is checked, use the drop down menu to select the type of bar code scanner.
• Entity: Use the drop down menu to select the entity. .
• Department Number and Name: Type in, or use the lookup function to find the appropriate department.
• Choose Department When Processing: User may check to allow selection of department during processing of the RSL.
• Override Fill and Kill: User may check to override Fill and Kill selection from the Inventory Master File
• Usage Fee: Fee associated when crash cart is utilized.
• Email: The interface monitor will send an email to the e-mail address displayed when the On Hand is at or below the Critical Quantity on the Detail tab.
• Two Step: User may check to allow Two Step receiving.
• Usage Charge Number: When using as a crash cart the charge number assigned to it.
• Active: Designates Active RSL Status. Only Active RSL’s will be processed in the Process RSL and Scanners Upload and Processing programs. When checking the Active box, a message will pop up asking if the user wishes to make On Hand the same as the Par Level. If answering Yes, it will only change items already on the Detail tab.
• Memo: May use to enter associated memos.

The table at the bottom of the screen will display all of the currently available RSL numbers with detail information. You may look through it to find information about any RSL. When you are finished entering a new RSL, choose File then Save from the application main menu, CTRL+S or click on the Save icon and the new RSL will appear below in the table. You may delete an RSL by selecting it then choosing File and Delete from the application main menu, CTRL+D, or click on the Delete icon .
 
You may copy an RSL by selecting from the Tools menu Copy RSL or (F3).  This will copy the selected RSL.  You can assign a New RSL code and description.  Check the Change Department box to assign it to a new Entity and Department. The user may elect to set the on hand to either the par or zero by clicking the correct radio button. Also, the user has the option to Don’t Copy as a Scan Unit, if appropriate.  Then click Copy, it will display Done when complete. After copying an RSL, be sure to create a new Deliver To in the Deliver To Master File, and check the RSL box. 

RSL Detail

In the Detail tab, you may add Material Codes to each RSL. Click on the tab at the bottom of the screen to switch to the detail screen. The last RSL you were viewing in the header screen will be displayed at the top of the detail screen. You will be able to view the RSL Number and Description and Entity, use the check box to enter if a bar code Scan Unit is used there. You may use the lookup function to find another RSL, or you can type in another RSL # at this time. To add a Material Code to an RSL, select File then New from the application main menu, CTRL+N or click the New icon.
If the correct information is not already display for the RSL with which you want to work, select it now:

• Entity: Use the drop down menu to select the entity.
• Location: Use the drop down menu to select the location code. When adding an item to the RSL Master that does not exist for a Location that is already set a popup will display to ask the user to choose a valid location.
• Material Code and Description: Type in, or use the lookup function to find, the Material Code that you want to add to the RSL. The system will default to the first available material code in the location for the entity you have chosen.
• Account Number: Type in, or use the lookup function, to enter the Account Number
• Bin Number: Enter the bin number for this material code in this location. You may also add more detailed bin information in the field to the right.
• Exclude ROQ: Check box which will allow the user to mark an item to be excluded when utilizing the Calculate RSL Par Levels program.
• Memo: May add a memo regarding the item..

Type in what you want the Par Level, On Hand Quantity, Reorder Point and Critical Quantity to be for the Material Code in relation to this RSL.  The Par Level, Reorder Point and On Hand should agree for Stock items when being set up. When adding a new item the On Hand will change to the Par Level when the Par Level is set. In addition, you will be able to view the Default Unit of Issue. (see Inventory Master File) After you have entered a Material Code, select File then Save from the application's main menu, CTRL+S or click the Save icon. The added Material Code will appear in detail in the table below. You may make changes to any item previously entered by clicking on it in the table or using the lookup function in the Material Code field to select it. To add another Material Code, select File then New from the application's main menu, CTRL+N, or click on the New icon. To delete a Material Code, first choose the appropriate one. Then, select File then Delete from the application's main menu, CTRL+D or click on the Delete icon.

There is a System Option, Update RSL Values, when set to Y (Yes) in the Remote Stocking Location module, when the user changes the Default Unit of Issue conversion factor in the Inventory Master File, all RSL’s will be updated based on the conversion factor. Prior to making the change a Confirm box will display requesting that the user accept the changes.

When setting up for Non-Stock items, the Default Unit of Issue may be set to count or scan in a unit lower than the Unit of Purchase. The Reorder Point will generate a Purchase Order when the On Hand quantity is at or below this amount. The Par Level will determine the amount to be ordered based on the On Hand amount processed and how many Units of Purchase will be needed to bring it to par.

Under the Tools menu, user may select to Show Last Error Log, Export Grid or Only Show Active Location when Adding Records.

Under View the user may choose to display RSL’s by All, Active, or Inactive.

There is a Save to New icon on the Toolbar, which displays as a red circular arrow with an exclamation point contained within it. When utilized, it will save the record the user is adding and then will put the user into the New mode again.