Create Voucher from EDI 810

(EDIVouch.exe) This program will create vouchers from Invoices received from Vendors containing EDI 810 information, as accessed in the EDI Process Selection.

When there are invoices available from Vendors who are set up in the EDI Master Table to be accessed using the EDI 810 process. The user may select the Entity in the drop down. The current period will be selected by default. The user may choose to select a different period by checking the Change Period check box and then selecting a different Fiscal Period. The Change Period check box must be enabled to recognize the change. The user may choose to remove vendors by clicking on the line and these will become unchecked. The user may then click the Start button, to initiate processing and progress bars on the right of the screen will proceed until complete. A message will display to ask if the user wishes to view the log file (a Temporary File which will display the invoices that were received and whether they were Matched or Exception vouchers). The invoices that remain will display the next time the user enters the program. If there are no invoices to process, it will display as such on the button. The program defaults to all vendors selected. If the program is running unattended (for example, on the End of Day process) all vendors will be processed.

If there are items that were not on the Purchase Order but appear on the invoice, they will be added to the voucher. These items will appear in the Invoice Matching Entry program on the Invoice Detail tab in the grid with their Material Code marked as APADD, and the AP Memo field will display in capital letters. By clicking on the MEMO field, the memo will display with the reason for the Exception, the line number and any other pertinent information.

There is a System Option, Allow Account No Inactive for Process, which will allow vouchers to be processed with inactive account numbers from the Account Number Master File. There is another System Option, EDI Voucher Skip Credit Matching, under the Accounts Payable module, when set Y (Yes) will not try to match Credit Vouchers created in the EDI 810 process.

If you wish to view Prior Log Files, click Tools and View Prior Log Files.