Void Vouchers from the General Ledger

(VoidVoucher.exe) After you have run the program Post Vouchers To General Ledger you may find that there are vouchers that you need to void. Under certain circumstances, you may void a voucher using this program. You may not void a voucher for which a check has been issued.

In order to void a voucher, type in the Voucher Number first. If you are unsure of the voucher number, you may do a lookup of the voucher number by double clicking in this field when your cursor is in it. The Voucher Number, Vendor ID, and Remit ID of the voucher will appear in those fields. Then select either the Void & Replace or Void and Cancel button. If you select Void & Replace, the system will ask if you want to void the Voucher. Answer yes, and a Confirm box appears denoting the successful cancellation and the replacement number. You then have the option to view the Voucher log. If you select Void & Cancel, the system asks if you want to void the Voucher. Answer yes, a Pop Up screen appears to enter a memo relating to the cancellation, after this a Confirm box lists Voucher number and Cancel Successful and if you want to view the Voucher log. If this voucher cannot be voided for any reason, a pop up box will appear informing you of this. Otherwise, the voucher will be voided.

Unless the voucher is cancelled, when the voucher is voided, the account numbers on the voucher will be credited, and the A/P account numbers will be debited. You will need to alter, or work with in some way, any voucher you have voided, or the next time you run Post Vouchers to General Ledger, the vouchers you have voided will be re-posted to the general ledger exactly as they were before they were voided.