Vendor Ship To Master File

Vendor Ship To Master File

(VMShip.exe) This master file is used exclusively with the EDI programs in order to convert a purchase order to X-12 file format.  

Adding a Vendor Ship To

Please be sure that vendor exists in the EDI Master Table with the 850 tab information and 855 Description Code entered. To add a new vendor clear out the Vendor Number and then key in CTRL+N, click the New icon or select File then New from the application menu. Key in the Vendor Number and Description, this comes from your Vendor Master File. You may use the lookup function to find the correct one. To add the Ship To information key in CTRL+N, click the New icon or select File then New from the application menu and then type in the Ship To Code that you want to associate with the Vendor Number. The Ship To Code will come from your Ship To Master File.
Under the Vendor Assigned area enter the Account Code, GLN or Ship Code, and GS02 fields, and under the Assign Master EDI Vendor area enter the Edi Group, Edi Vendor and Edi Isa-6 Codes. These may need to be obtained from the vendor with which you are working. These fields will contain the vendor's shipping details which they will need to complete their deliveries.

When using to display an alternate Vendor Account No based on the Ship To, the Account Code will display in the Ship Account field on the Header tab of Purchase Order Entry.

There is a Standard tab which will display as the default, but there is also a Location tab which will allow the user to select a specific Location, using a drop down, for this Vendor Ship To. When clicking New, will display all possible locations in the drop down.

When complete, key in CTRL+S, File then Save or click on Save icon to save the record.

Deleting a Vendor Ship To

To delete a Vendor Ship To, first select the one you want to delete. You can use the Search function to accomplish this. Then key in CTRL+D, click the Delete icon or choose File then Delete from the File menu. Answer yes to the question asking you if you are sure you want to delete the record.