Maintain Repetitive Vouchers

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Maintain Repetitive Vouchers

(RepetitiveVouchers.exe) This program allows the user to create and maintain repetitive vouchers. To create, click File then New, CTRL+N, or the press the New icon.  Enter Entity and Bank Account using the drop down, then the Remit Vendor by entering or using the lookup, and Terms using the drop down in the Repetitive Voucher Header. When you click on the Repetitive Voucher Detail tab, the Repetitive Voucher number is assigned. There is also a field to enter a Purchase Order to reference (Ref Only Purchase Order).

  1. Set up new vouchers in Repetitive Voucher Header and Detail.
  2. Select Frequency from the drop down: Annually, Quarterly, Every Four Weeks, Semi-Annually, Weekly, Every Two Weeks, Daily, Bi-Monthly, Every Two Months. (4weeks is 28 Days) ( Monthly is 30 Days)
  3. Start Date will be 1st Due Date; this must be entered or selected.
  4. Number of payments. Can be any number up to 999, which will be unlimited or enter number.
  5. Tax, Freight, Misc. Can either enter an amount or have the system prompt you for it by checking the Request Freight Amount, Request Tax Amount, or Request Misc Charge Amount boxes. This will happen during the Select and Process of Repetitive Vouchers.
  6. If you leave the Voucher amount at 0 (Zero) it will prompt you during the Select and Process Repetitive Voucher phase to enter the dollar amounts by account number.
  7. Also during the process phase you will be prompted to enter an Invoice number by checking the Request Invoice Number box.
  8. On the Detail tab, enter the Account Number or use the lookup, the Account Name and Sub Account will appear. Enter the Entity using the drop down. Enter a Profile ID if applicable. Enter the Description of the line.
  9. Once a Repetitive Voucher is complete you must make it "Active" (Under the Tools drop down menu.)

NOTE: If you go back and Edit an Active Repetitive Voucher, it will set the voucher to Inactive and you must remember to set it again to the Active status when you have completed Editing.

Under Tools, may Activate Voucher (F4), Inactivate Voucher or Toggle Pages (F6).

 

Under Tools, the user may choose Copy Detail from Voucher, which will copy detail lines from another Repetitive Voucher. When selected a screen displays and the user may enter the Repetitive Voucher No to be copied from and then answer Yes to confirm the addition.
 

Select and Process Repetitive Vouchers

  1. Set the due date, and the repetitive vouchers that are prior to the due date will appear on the screen and can select those you wish to create vouchers for.
  2. Vouchers will be considered Manual Vouchers and will only appear in the Manual Voucher Program.