Select Vouchers For Payment

Select Vouchers for Payment

(SeleVouc.exe) This program will allow you to choose which matched vouchers you want to pay. There are a variety of ways to look at the vouchers from which you may select. After selection, this program will list each vendor you will pay and the amount that will be paid to each vendor.  

Select Options Tab

First, select the Entity and Bank Account with which you want to work. Both of these fields at the top of the screen have a drop down menu.  To the right, choose to Select Vouchers by Due Date, Select Vouchers by Vendor, Immediate Pay Vouchers Only or Select Vouchers by Vouchers.  Select All or specific Vendor or use the lookup when selecting Select Vouchers by Vendor and may also check to display All Open Vouchers for Vendor (Due Date for this selection is not necessary ). Select the Due Date if applicable. You may choose to include On Hold Vouchers by checking the box. The system will default to today's date, but you can change it by selecting the date for your checks. The system will use this date to determine discounts that should be taken. On the right hand side click the box that will allow you to select Include Vouchers with Discount Date Range of, and select the dates. There is a System Option, Use Remit Cat, in the Accounts Payable module, which will allow the field, Remit Category to be utilized for selection. This field will allow the user to select from the drop down to limit vouchers viewed by the category selected. 

Select Vouchers by Due Date Tab

When clicking on this tab, on the left hand side of the screen, you will see the number of vouchers, voucher total and the discount available, click on any voucher to select it for payment. Then click on the red arrow to move it to the list of Selected Vouchers by Due Date on the bottom. You can use the blue arrow to select all vouchers. This is the amount that you will need to pay all of the selected vouchers. Under "Selected" in the left margin, the Number of Selected Vouchers, the Selected Total, the Amount Not on Check, Discount Amount, and Number of Estimated Checks. The system will automatically calculate the Estimated Check Total for all of the vouchers that you have selected for payment at the bottom of the screen. This is calculated by adding the Selected Total plus the Amount Not on Check less the Discount Amount. On the top portion of the grid (Vouchers Available for Payment) you will see some columns that are marked "H", "I", "SC","NC" and "DC". These stand for "On Hold", "Pay Immediately", "Separate Check", "No Check" and "Discount".  While in this section of the screen if you place your mouse over one of these columns on the selected invoice and use the right mouse button a "Special Procedure" menu will pop up allowing you to select or de-select an option for this invoice.  The column will then reflect the option selected by placing an "X" within the appropriate box.
On the bottom portion of the grid (Vouchers Selected for Payment) you will see the columns have changed. Here you have "SC". Separate Check the only "Special Procedure" available once a voucher has been selected. Again you can right click on the column and select or de-select the separate check option.

If you select a voucher in error, you may de-select it by clicking on it in the Selected list. Then click on the red arrow, and it will move back to the list of unselected Matched Vouchers. Use the blue arrows to de-select all selected vouchers.  

The user may utilize a popup menu by right clicking on the highlighted line that will allow the selection to Change Hold Status, Pay Immediately, create a Separate Check, to Add All for this Vendor, View Scanned Images, or to view explosion screens for PO Details or Voucher when in the Vendors Available for Payment section. May choose to create a Separate Check or to Remove All for this Vendor in the Vouchers Selected for Payment section.

If you wish to add a voucher that is associated with a vendor in the Remit Master File to pay Via Credit Card, the user must choose Select Vouchers by Voucher and then enter the voucher and press Add Voucher. Upon doing so, a Confirm screen will appear noting that it is a Credit Card remit and to confirm that they want to pay by check.

Proposed Checks

Click on the Proposed Checks tab in order to see a list of all of the vendors associated with the vouchers you have selected for payment. You will also be able to see the amount of each check that will be issued to these vendors. 
GENERAL INFO: The other columns in the grid are as follows:
"DC" - Discounts. When you choose to include Vouchers with a Discount Range from the Select Options Page this Column will be marked with an "X" for those Vouchers that fall within the Discount Range Dates you selected.
"NC" - No Check. This Column will be marked with an "X" when no check will be printed for this invoice due to credits.

Tools Menu:

Release Checks or F4 – user may release checks from Proposed Checks using this feature. There is an option, Cannot Release Checks, in the User Master File in the AP/Invoice Matching section on the IMF, AP, Rec, Equip, PO, Images, System tab, which when set will prevent a user from releasing checks.

Include On Hold Vouchers – checks the Include On Hold Voucher box below Due Date when clicked.