Copy Contracts

(CopyCont.exe) In this application, the user may assign a new contract number to an existing contract. The user will then have two contracts with two different contract numbers that contain the same information. The new contract number must be a number that is not currently in use. The user cannot assign the same contract number to two contracts.
First, enter the number of the existing contract in the Originating Contract field. The user may type it in or use the lookup function to find the correct contract. When you have chosen the contract to which you will assign a new contract number, the information associated with that contract will appear in the fields below.  This information includes Vendor ID and the Description (Vendor Name).
Enter the Copy to Information of the Destination Contract (the new Contract code). The contract number may consist of letters and numbers up to 20 characters. You have three options for copying contracts: 1: Copy Contract Only; 2. Copy Contract Change Vendor; 3. Change Vendor Only. Click the Copy Contract button. If you have chosen a contract number already in use, the system will not complete the function and will give you a warning message. Otherwise, the process will be completed. For both option 2 and 3, add the Vendor Info by entering or using the lookup.

If you wish to copy any scanned documents from the original contract to the new contract check the Copy Scanned Items box. If you wish to declare a link between the original and the new contract check the Declare Link between Old and New box. A field called Replacement For will display the old contract once it is built. If you wish to copy usage from the old contract to the new, check the Include Usage in Copy box. The user may also Clear Header Memo or Clear Detail Memo’s. These are defaulted to clear.

When completed press the Copy Contract button, will display Copy Complete when finished.