Contract Inquiry

(ContInq.exe) This inquiry displays Contract information from the Contract Master File. On the Contract Header tab may be accessed by Contract or All Contracts, Vendor ID or Name or All Vendors, Classification or All Classifications, Product Line or all Product Lines and/or Manufacturer or All Manufacturers in the Header. May use the lookup to search these fields by un-clicking All then click in the field and use the F8 key or double click to access the lookup. May select Status (All, Executed, Not Executed or Expired) and Search Where (Current or History). Also may choose to Use the Expiration Date Limit or the Future Date Limit by checking the associated box and setting a date. When the selection criteria is complete press the Get Results button. All contracts that fit the criteria will display below. Select the contract by clicking on the line and the user may view the Contract Detail on the associated tab. There is a Reset Screen button to clear the selections. May view a scanned contract by double clicking on that contract in the View column on the Header tab, it will be marked with a V.

When on the Last Update Date field in the grid may double click on it to display any changes as listed in the Change Log. Also, in the Replacement For field may double click on the replaced contract number to jump to that contract.

There is a drill down to all Purchase Orders associated with a specified contract. The drill down may be accessed by double clicking in the PO Count field in the grid, which also displays the number of associated Purchase Orders. This will open into a PO Header and Detail Grids screen where more information may be accessed by double clicking on the PO No field in the PO Header Information section or the Item Count field in the PO Detail Information section.

May export the grid information by selecting File and then Export Grid on the Applications menu. The user may also view usage graphs by contract year and overall graphs by selecting Graphs and then Contract Usage on the Applications menu. On the Header tab, if the Usage column is marked with a Y, may double click on it to display as a graph. On the Contract Detail tab, a graph of a specific Material Code is available by selecting the item and then Graphs and Contract Usage. Data used in the graph may be exported by selecting Graph Type and then Export Data.